Everything you need to know about project management

With all the distinct frameworks, acronyms, and jargon, project management often feels overwhelming. There’s PMBOK, RAM, WBS, PRINCE2, Gantt charts, Kanban, we could go on and on, but you get the idea. With these acronyms, you’d almost think that you had been texting a teenager.
But you can’t let the language scare you away. When it comes down to it, project management isn’t a complicated idea, even if the lingo makes it seem like it.
Project management is all about coordinating your project assets. It is about the goals, systems, and methods you use to guide your group to success both daily and over the long term.

What is project management?

This is the method of creating the plan, project objectives, breakthroughs, and deliverables of a project. It also includes managing team members, timelines, and budgets to ensure delivery.

It includes many vital processes, including:

  • Assessing project feasibility. You can use the project management triangle to help with this.
  • Creating a challenging administration plan
  • Identifying key project deliverables
  • Breaking the challenge deliverables down into manageable tasks and allocating them to teams
  • Keeping the assignment going

The 5 steps of project management

  • Initiating: As with any challenge (or plan), preparation is important. The initiation phase is where the project scope is decided, and the challenge foundation is created. For large projects, a task constitution or “Project Initiation Documentation” (PID) is established. The initiating system includes an overview of the project. Project phases and budgets are also decided during this stage.
  • Planning: It’s necessary to set key milestone dates as well as a completion date. Be very clear and deliberate with assignment deadlines. Dates can change based on unexpected circumstances but putting an initial deadline in place ensures all participants are aiming for the same goal. The planning segment also consists of selecting the individuals for the team, outlining deliverables, estimating resources, identifying related activities, and managing the scope.
  • Executing: This is about getting it done.
  • Monitoring/Controlling: A regular, consistent, systematic “check-in” is necessary to make sure that the project is a success. A key factor is having the appropriate documentation and tracking. This can be done by using Kanban boards, Gantt charts and group stand-ups.
  • Closing: The last step, or “project delivery.” If a contract was in place, this is when the contract ends as well. If viable this stage includes a full overview of what went well, what didn’t go as planned. It also looks at how future teams and projects should research from this one.

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