Demystifying Process Automation
Welcome to the world of Syscor Automation Advisory!
As the COO, I’m excited to guide you through the world of Process Automation. At Syscor, we believe that technology should be accessible to everyone and not limited to just technologically privileged individuals.
According to Forbes magazine, Automation typically results in cost savings of be 40 and 70 per cent, with the payback ranging from several months to several years. Every company has different needs. We are here to guide you to make a decision that is right for your company.
In this article, we’ll demystify the term Process Automation and provide valuable insights and practical solutions for implementing it in your organisation. Whether you’re new to this field or an experienced practitioner, our mission is to simplify technology and make it accessible to all.
Get ready to learn about the power of Process Automation and how it can transform your business.
What is a process?
A process is a series of steps taken to achieve an outcome. A system is different to a process, a system is a series of processes that are interlinked to meet the overall goal. A process is more granular, normally a few processes made up of multiple steps complete a functioning system. Identifying processes helps us manage the details of our businesses and increase efficiency, productivity and quality in our delivery.
Describing or mapping a process in full sets the base for automating that process. To understand and map out a process, you can use a few different methods, ranging from simple to advanced. The simplest way to do this is to describe the process in a writing or you could sketch it out on a piece of paper but for the more advanced process mapping cases, use a custom process flow software tool like Bizagi or Lucid Chart.
Here are the 5 questions you can use to identify all of the components of a process: What is being done (can it be broken down further or is it just 1 step)? Who performs the task? When must they do it? How must the task be done (what makes a quality and efficient execution of the step)? Why is this being done (is it essential to do or can it be combined)?
What exactly is automation?
Automation involves using machines, software, and tools to perform tasks that would otherwise be done by humans. Machines are able to complete tasks at any time of the day, do not sleep or get overworked, work faster and make fewer errors.There are many categories of automation such as Industrial Automation, Home Automation and Business Process Automation. Think of a simple example such as a washing machine. Instead of washing clothes by hand, you can put them in the washing machine, which is easier and in many cases does the job more consistently than a human.
Process Automation is the automation of Business Processes using software loaded onto many types of computers. The software comes in many forms and could be loaded onto the computer or operated on a low-risk and relatively low-cost cloud-based subscription service. Automation does not require overly complex technical skills or advanced computing power any more.Automating tasks saves time, reduces costs, improves efficiency, reduces mistakes and helps us to understand the process of how our business delivers value. Because machines never get tired, bored or sick it makes sense to delegate the boring, repetitive & mission-critical tasks and free up time to be more strategic.
What is the first step in Process Automation success?
Uncovering the processes worthy of being automated is key to success.Not all processes can be automated or should be automated… For a process to be a candidate for an automation investment, it should be one that gets repeated often. The more often a process is repeated the greater the Automation Return On Investment (ROI) will be.
Naturally, we want to automate the tedious, frequently recurring tasks to generate maximum returns.
Common Use Cases
Here are some of the most common types of automation:
Data Automation refers to collecting and organising data automatically. Using software and machines to collect, clean up and organise data saves the company massive amounts of time and makes consistent and disciplined reflection possible for all businesses.
Report Automation is the automatic production of reports that we regularly need to manage a business, such as board reports or stock reports. Data can be presented in a document or visual dashboard, instantly available with live current data.
Workflow Automation automates the flow of work between human beings. Tasks such as sending an email when work is done or ordering stock can be automated to save time and be more accurate. This automation saves time, improves communication & reduces errors.
In all 3 examples, setting up the automation takes some time and money. But because studies have conclusively demonstrated the benefits and ROI, businesses should start employing automation before they fall behind.
Talk To Us
At Syscor we specialise in assisting companies to automate. We have teams of highly trained and likeable Automation professionals who can guide you to identify where your business can improve by using Process Automation.